Getting the best from your Wedding Vendors

by Aleisha
Getting the best from your Wedding Vendors | The Bridechilla Blog | Guest blog by Tyese Knight of Marigold Rose Events, Photo by Dave McIntosh Photography

Hello Bridechillas! As a wedding planner at Marigold Rose Events, I help couples navigate the world of wedding planning. I know brides and grooms tend to get overwhelmed with all the stuff they have to do to plan their wedding. Well I’m here to tell you that planning a wedding is a team effort and you don’t have to do this alone. One of the first things I do when I work with newly engaged couples is create their power vendor squad. #SquadGoals, y’all!

So what is a Power Vendor Squad?

This is the crew of people that will carry out your wedding day dreams. Depending on the size and formality of your wedding and how much DIY stuff you have going on, the number of vendors you hire may vary. Vendors make your vision come alive while saving you time and a few gray hairs. Can you imagine if you had to do #allthethings? Take pictures, bake the cake, setup the tables, serve the food and officiate your own wedding? No way!

The key to this team being successful is working together. As a wedding planner, part of my job is to bring this team together and make sure we are all on the same page. We are all working towards the same goal and that is creating a fantastic wedding day for you. There’s not a single wedding vendor out there that wants to do a mediocre job. We only want the best for you! We not only have to work well with each other but we have to work well with you. So how can you as the client make sure that you get the best work possible from your wedding vendors? Here are my three recommendations for brides and grooms to make the best of your relationship with your wedding vendors:

Photo by Dave McIntosh Photography via Marigold Rose Events

Be clear on expectations.

Your wedding vendors are here to help you and they want to make sure they are equipped with everything they need to create your ideal wedding day. This process starts with really getting inside the client’s head to find out their vision for the wedding day. Wedding vendors have different methods for getting this information from clients such as having them fill out a questionnaire, having a meeting to discuss ideas or checking out their Pinterest board. Our goal is to not just meet but exceed your expectations so it is very important to be clear about what you want from the beginning of the planning process.

Do your research and be clear about what you want and especially what you don’t want. Do you have pictures or examples of what you are looking for? Is there something you saw at another wedding that you know you want (or don’t want) at your wedding? Your wedding vendors need to know this information. This will help them give you exactly what you are looking for on your wedding day.

Once you are clear about your expectations, make sure they are realistic. First of all, does your expectation match your budget? Are you envisioning a celebration similar to Kate Middleton and Prince William’s wedding, your wallet better be able to keep up! There’s nothing wrong with using inspiration from celebrity weddings but don’t get hung up on creating a carbon copy of someone else’s wedding. Allow your wedding vendor to be creative and take one element from that inspiration and create something that fits your budget.

Are the vendors you hired capable of providing the service you want? Every wedding designer, videographer, baker, caterer, florist, etc. has their own unique style of service they provide. If you are envisioning a rustic Italian family style meal for your reception, then do your research, get recommendations and find a caterer that specializes in this type of cuisine. Don’t hire Bob’s BBQ Shack to do the catering and expect a square peg to fit in a round hole.

So how can you make sure this is the right vendor for you? Check out their website or their social media. Look at past examples of their work. There is usually a style or theme that will be prevalent. Make sure it works for you and it is something you like.

Wedding Planner Shawna Gray sets up the final details at this gorgeous outdoor wedding! Photo by IvenKaye Photo

Keep the lines of communication open.

Throughout the wedding planning process, communication is key. Emails, texts, voicemails will be flying at you from every angle. So how do you make sure nothing falls through the cracks?

First things first, know the best way to communicate with each vendor. Do they prefer email or phone calls? Is texting okay? Do they have a client portal that you can access online? What are their office hours? Knowing the best time to contact them and the best way to contact them can save you a lot of stress. When your 3am email on a Saturday night doesn’t get answered right away, you will understand why.

Communication is a two-way street. When a wedding vendor contacts you for information, be sure to get the information to them in a timely fashion to avoid any delays in the progress of your wedding planning. We know you're busy and we understand. One of the biggest ways wedding vendors get behind on wedding planning is tracking down clients that have turned into ghosts!

A tip I give to brides and grooms to stay on top of emails is to respond right away. Even if you don’t know the answer, just send a quick email to let them know you saw the email and you are working on it.

Also, don’t be afraid to be honest with your wedding vendors. Give feedback throughout the process, not just at the end. Don’t use your Google review after the wedding to talk about all the things that went wrong. If there is something you don’t understand about the process or if there is a huge gap between what you expected and what is actually happening, let us know while there is still time to make changes and get back on track.

Photo by Dave McIntosh Photography via Marigold Rose Events

Trust the professionals.

The whole point of hiring the wedding vendor is to benefit from their expertise and take some weight off your shoulders. If you are Type A like me, it can be hard to relinquish control. Sometimes I just prefer to do things myself to make sure they get done correctly. You need to break away from Superwoman mode and let the professionals do what they do best.

As much as I hate to admit it, micromanaging never helped me get things done efficiently. It only made me more stressed out. And you’re a Bridechilla so you can’t be stressed out! You don’t need to call the florist 5 times on your wedding day to make sure she puts enough water in the centerpiece vases. Guess what? She does this for a living so I’m pretty sure she knows!

Think about it this way. At your job, would you prefer your boss hanging over your shoulder and questioning every little thing you did? Or would it be better if your boss allowed you to complete your tasks in your own way that works for you?

Like my girl Aretha Franklin says, just a little bit of respect! Showing respect is critical to maintaining the relationship and getting the best work possible from your vendor squad. As vendors, we have to respect each other’s’ contributions and the client has to respect the vendors’ craft.

So that’s it, Chillas! Once you apply my recommendations, you will be on your way to a fantastic wedding day produced by your vendor squad. For more tips on selecting the right wedding vendors, check out my blog.


About the Author: Tyese Knight is a wedding planner, wife, mommy of two and owner of Marigold Rose Events based in Baltimore, Maryland. I help brides and grooms navigate the frilly, froufrou world of wedding planning shenanigans so they can create their ideal wedding day on their own terms.

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